Guider Resources

Welcome to your new role with Girl Guides of Canada, Ontario Council. We are excited you have decided to volunteer your time with our organization. The information you will find here will assist you as you learn and develop your skills as a Guider in Ontario.

Code of Conduct

The Code of Conduct is a clear standard of behaviour all members of Girl Guides of Canada are obligated to follow. All members, non members, parent helpers and staff are held accountable to the values outlined in this document.

Cookie Sales and Fundraising

For information on cookie sales and fundraising, please visit to the Cookie section of the site.

Meeting Space Contracts and Payments

Girl Guides of Canada, Ontario Council supports girl units across the province by paying costs for regular weekly meeting space. Use the Meeting Space Contracts and Payment resource to learn about procedures, contracts and insurance related to meeting space.

Unit Activities and Event Contracts

To facilitate a quick turnaround time, ALL fully completed contracts/applications must be submitted using ON Council’s Contract Submission form.  Please ensure the contract/application is submitted for signature with a minimum two-week lead time.  Please be aware that a longer period may be necessary should there be a need for a change to the contract’s language.

Some of the following activities might require a contract/application to be signed.

  • Contract or agreement with a location such as a community centre or church for any unit activity such as:
    • Sleepover
    • Cookie selling
    • Unit camp
    • ON Local/ON Provincial events 

The applicant is responsible for the following:

  • Completing the agreement/contract (except for signature)
  • PLEASE NOTE: Agreements/contracts that do not have all the relevant information included will be sent back to the submitter and must be resubmitted for signature.
  • Payment arrangement:  Events or other activities - the submitter is responsible for paying for the facilities.
  • Requesting insurance if required, INS.02:  It is the responsibility of the unit initiating the contract/application to obtain insurance documents required as part of a contract/application. Insurance information (forms and documents) can be found in Member Zone on the Insurance page

The office will:

  • Arrange for signature.
  • Return the signed contract to the applicant.

 Please direct any questions or concerns to on-eventcontract@girlguides.ca.

Police Records Check (PRC)

All Guiders are required to have a PRC before being placed in a unit. Your PRC remains on file for 3 years, at which time you are sent renewal reminders. It is your responsibility to have your PRC renewed in a timely manner so you can remain in the unit. Ontario Council pays for member PRC and PRC renewals. You are also responsible for ensuring GGC is notified immediately if there are changes to your Police Record.
Non-Member volunteers who help in units regularly, attend overnight events or camps must have a signed Non-Member agreement (A.7) and a valid PRC on file. More information is available in Safe Guide found on the National website. Learn more about PRC for potential members, members, renewing members, non-member volunteers, and PRC exemptions.

Program Tools

Roles and Responsibilities within the Community

There are a number of ways one can volunteer with GGC, Ontario Council. Click here to access full details of roles for adult women in Girl Guides.

Safe Guide

Safe Guide is risk management training that GGC provides to members in preparation for planning exciting activities and opportunities for girls. All new members are required to take Safe Guide training within their first 6 months of joining the organization. Access the Safe Guide document.

Scholarships for Volunteers

Girl Guides of Canada, Ontario council offers annual scholarships to eligible applicants to encourage the further education of our members ages 17+. Visit the scholarship page to view application details and deadlines.

The Guiding Structure in Ontario

For information on Guiding in Ontario, please see the Orientation to Guiding (OTG) document. For a list of contact information, please see Who We Are on the home page of the Ontario website.

Training

Training opportunities are available to all members to support them in their roles with GGC. The New Guider Learning Path (Member Zone login required) is our nationally developed training program and these modules are offered through various delivery methods such as face to face sessions, conference calls and online e-Learning. To find out what training opportunities there are within your community, please visit the Ontario website Event Calendar. As well, to find out more information about training, please visit our adult members training page.

Uniform

Girl Guides of Canada is a uniformed organization. Uniforms identify girls, young women, and adults as members of our organization and all that it stands for. There are a variety of uniform options, and it is up to the individual woman or girl with her parent(s) to decide which uniform options suit her needs best. Uniform options are detailed in the program books and available for purchase through the National e-store. Adult members should lead by example by wearing uniform and encouraging girls to wear uniform. Click here to access the Girl Guides Store
Girl Guides of Canada name tags can be purchased from Ontario Council. Click here to for the online order form for Name Tags.

Unit Finance Information

Each unit must maintain a bank account on the Centralized Unit Banking System in Ontario. All funds collected for any event or activity or any other payment must be deposited into the unit bank account. All members of the unit leadership team should be aware of the unit financial status and are equally responsible for controlling spending.

The unit p-card is the method of payment that the unit uses to make purchases. The card is a VISA credit card and can only be used where VISA is accepted (it is not a debit card). All members of the unit are accountable for all transactions made on the card. Units are to use the p-card in a responsible manner and only for unit expenses. For details on Unit Banking and Purchase Cards click here

Planning Independent Trips

When planning independent trips for units or groups of units, use this handy resource for all the information you need. Includes Safe Guide information, documentation, budget resources and financial assistance information.

Other Helpful Resources

Alphabet soup - what do all of these acronyms mean?
Unit Guider Best Practices

Welcome Letter
How to input your Unit information:
  1. Save the blank fillable PDF to your computer.
  2. Open the fillable PDF with Adobe Acrobat (this program is free for download from the internet).
  3. Enter all the required information.
  4. Save the form again with your completed information, on your local drive.
  5. The form is now ready to email to parents in your unit.
GGC Administrations and Policies:
Guiding Essentials is a National document that provides information on Guiding standards, highlighting the fundamental principles of Guiding in Canada. Please note that there are there are positions detailed in this document that do not apply to the Ontario Guiding Structure.

The Child Protection document supports the Girl Guides of Canada Girl Protection Policy 01-17-01. (See Governance Policies under Policies and Procedures on Member Zone). It is recommended that all Guiders familiarize themselves with this document.

E-Store
Girl Guides of Canada merchandise can only be purchased through the online e-store. This is where you will find all of the badges, pins, uniform pieces and other Girl Guide merchandise.

Note: When using your unit p-card to make a purchase through the E-Store you must use the following address as the billing address:

180 Duncan Mill Rd., Suite 100
Toronto, ON M3B 1Z6

Guider Recognition/Scholarship Program
Our Members deserve to be recognized for the wonderful contributions they make to Guiding. Investigate the many awards and scholarship opportunities available to all of our Members.

4/24/2024 7:32:16 AM