The category is used for either petty cash or an event that requires cash payment. This allocation is not for "Advancement Ceremony purchases", and can only be used for a manual expense.
Yes. You can get a Cash Advance of $50.00. Input a Manual Expense, the Merchant and allocation in the distribution will both be ‘CASH ADVANCE’ and send an email to your Unit Banking Clerk letting them know you have entered it. See Quick Tip 13. After you have spent most of the money and before the end of the guiding year,you must submit the receipts to support the cash advance expenditures with the Cash Advance Calculator and send them to your Unit Banking Clerk.
Create a Manual Expense payable to a Guider in the Unit. Specify "Cash Advance" in the comments field. Send an e-mail or a note of explanation to your Unit Banking Clerk. After the event, complete the Cash Advance Calculator and deposit any leftover money back into the Unit account, and send all receipts to your Unit Banking Clerk. Note: Event Coordinators working with event planners on larger events will have a different process. See Quick Tip 13.
When you have less than $10 in cash left, send in your Cash Advance Calculator with receipts, to your Unit Banking Clerk and submit another manual expense request to top up the cash advance amount to $50. You cannot have more than $50 at any given time. For example, if you have $7.50 left in the Cash Advance jar, you should have receipts totaling $42.50. Your top up request will be a manual expense totaling is $42.50.
Deposit all leftover money in the Unit account (allocate it to Z - OC Clearing Account). Mail or email/fax the completed Cash Advance Calculator with all the receipts to your Unit Banking Clerk.