Transportation Assistance
Purpose: To provide financial transportation assistance to Members registered under Alberta Council (includes Alberta, Northwest Territories and Yukon) travelling independently to approved GGC camps, conferences, trainings, trips and other events unless otherwise advised.
Eligibility: Adult and Youth Members travelling a distance of at least 200 km one way, point to point coverage only. Side trips and entrance fees are not included.
Funds: Effective September 10, 2018. Any transfers may take 30 days to show in your bank account.
- Travel within Alberta Council Jurisdiction: reimbursement will be up to 25% of the total transportation costs, or up to $100.00 per member, whichever is the lesser amount. We will not provide assistance for amounts less than $25.00.
- Travel outside Alberta Council Jurisdiction: reimbursement will be up to 25% of the total transportation costs, or up to $50.00 per Member, whichever is the lesser amount. We will not provide assistance for amounts less than $25.00.
Application deadline and requirements: The application with supporting documentation must be submitted to the Transportation Assistance address as follows:
- Air Travel: must be received no later than 45 days and no more than 90 days prior to departure with a copy of your paid transportation receipt(s). Approved funding will be issued prior to your departure.
- Bus/Train/Car Rental: Submit copy of paid receipt within 10 days of the return from your trip along with the completed application. Where the total cost exceeds $1000 and payment is required in advance, the application may be sent in 45 days prior to departure. For busing, where the driver is required to stay overnight, the cost of accommodations for the driver may be included. For car rentals, include gas receipts.
- Private Vehicle: Gas receipts must be submitted within 10 days of the return from your trip with the completed application. These receipts are not submitted in advance. Submit receipt for day of departure showing fill on vehicle and submit additional receipts as required showing end of trip fill.
- Overnight accommodation and meal costs during travel cannot be included.
Northern Transportation Assistance
Purpose: To provide financial transportation assistance to Members residing in Northwest Territories and Yukon to attend events, trainings and/or camps sponsored by Alberta Council (sponsored means Alberta Council is taking registrations, organizing and hosting the event). Assistance includes air travel, bus, train, car rental and private vehicle gas receipts.
Eligibility: Must be a registered member with a northern unit, district or area and have proof of event registration.
Funds: Amount to be determined by the Alberta Council Transportation Approver based on funding available within the Alberta Council Northern Travel Assistance budget, with participants required to pay a minimum of 10% of the cost of travel.
Application deadline and requirements: The application with supporting documentation must be submitted to the Transportation Assistance address no later than 30 days after travel but may be sent prior to the event.