facebook
twitter
ggcblog
instagram
flickr
youtube
linkedIn
National Website
Join Us
Unit Finder
My GGC
Ontario Girl Guides of Canada
Ontario Council
For Guiding in Ontario and Nunavut
Home
Parents
Register a Girl
About Us
Camping
Donate
Financial Assistance
Pay Money to Unit
Scholarships
Uniform Store
Volunteer with Us
What Girls Do
Our Approach
Our Program
Our Platform
Register a Girl
Awards & Recognition
Camping
Cookie Program
Challenges
Events & Activities
Girl Greatness
Scholarships
Service Projects
Trips & Travel
Adults
Safe Guide
Unit Banking
Awards & Recognition
Camps & Property Booking
Outdoor Experiences
Cookie Jar for Guiders
Crests & Artwork Approval
Events
Forms
Guider Resources
Guiding Heritage (Archives)
Trips & Travel
Link
Promoting Girl Guides
Training
Unit Rosters
Trefoil Guild
Cookies
Find Cookies
Cookies Infographic
Cookie Resources for Families
Cookie Resources for Guiders
Cookie FAQs
Cookie Recipes
Join Us
Register a Girl
Volunteer with Us
Employment
Unit Banking - Cookies
Adults
Safe Guide
Unit Banking
Awards & Recognition
Camps & Property Booking
Outdoor Experiences
Cookie Jar for Guiders
Crests & Artwork Approval
Events
Forms
Guider Resources
Guiding Heritage (Archives)
Trips & Travel
Link
Promoting Girl Guides
Training
Unit Rosters
Trefoil Guild
Tools/Forms:
Quick Tip 17 – Making a Unit-to-Unit Transfer for Cookies
Year-End Reconciliation
FAQs - Tiered Cookie Sales Incentive Program
Frequently Asked Questions:
Do I need to deposit all cookie money or can I use some as petty cash?
All cookie money ($60 per case ordered) should be deposited to the unit bank account. A petty cash (cash advance) can be requested for the unit separately. All receipts must be submitted by the end of the year adding to the amount of cash advance (see
quick tip 13
)
When will the cookie money be removed from the Unit account?
The money will be automatically withdrawn on the due date listed on the invoice. The invoice is sent to you by email approximately one month before the due date. Do not prepare a manual expense or transfer request.
The Provincial payment dates are usually as follows:
Spring Campaign – June 1st
Fall Campaign – December 1st
(If these dates fall on a Saturday or Sunday then payment will be the following Monday)
My unit gave some boxes of cookies as gifts; how do I account for that in our records?
Complete a unit-to-unit transfer as if you were buying the cookies. Under ‘Transactions’, ’Transfers’, choose the ‘Other’ button. Debit the “EXP-GIFTS” category for the full amount of the box(es) of cookies, and credit the same amount to the ‘REV-Spring (or Fall) Cookies’ from the drop down menus.
See
Quick Tip 8.
Your Unit received additional cookies from another Unit. What do you do?
If your Unit has received additional cookies from another Unit, your Unit is responsible for submitting payment to the Unit who provided the cases. This is done through a Unit to Unit transfer. Cookie Transfers will not be processed until after the invoice date (but before the payment date) to ensure the correct per case cost is used.
See
Quick Tip 17.
Payment collection ideas and suggestions:
Have parents/Guiders sign for the number of cases of cookies that they take.
Ensure that all Parents are made aware of the day that payment is due to the Unit.
Assign your Treasurer or another Guider for the money collection. This will help to keep track of your payments and number of cases sold.
During the campaign, as the cookie money is collected it must be immediately deposited into the Unit’s account. Treasurers must deposit all cookie money ($60.00 per case).
Province withdraws cookie payment in full. To ensure that your Unit account does not go into deficit please deposit all cookie money before the specified Province payment date.
Non-Payment by parent process
If a parent has not submitted payment by the Unit’s specified due date, you must
begin the Parent Not Paid process
immediately.
Any questions about this form can be directed to the Cookie Administrator at cookie.admin@
guidesontario.or
g.
Missing Deposits: I made a deposit, but it has not appeared in my account. Whom should I contact?
Deposits usually appear in the account the next business day. If the deposit doesn't appear in three business days, contact your
Unit Banking Clerk
and provide a copy of your deposit slip. You can also report missing deposits to finance by email at bankrec.administrator@
guidesontario.or
g.
Stolen Cookie Money
In the event that the cookie money has been stolen, immediately contact the local police department to report the theft and notify the Cookie Coordinator at cookie.coord@
guidesontario.or
g. You must submit the detailed police report to the Cookie Coordinator.
My unit used some cookies for snacks, crafts, etc. How do I account for that in our records?
Complete a unit-to-unit transfer as if you were buying the cookies. Under ‘Transactions’, ’Transfers’, choose the ‘Other’ button. Debit the category in which the cookies were used for the full amount of the box(es) of cookies. Example: “EXP-SPECIAL EVENTS or EXP-PROGRAM”. Credit the same amount to the ‘REV-Spring (or Fall) Cookies’ from the drop down menus. You may also wish to make a note on your
Year End Reconciliation (Checklist)
to explain the discrepancy.
See
Quick Tip 8.
Copyright © 2014 Girl Guides of Canada-Guides du Canada
Girl Guides of Canada-Ontario Council
Charitable Registration #: 11893-8554-RR-0015
Contact Us
|
Privacy Statement
|
Employment
Print page
Email page
{1}
##LOC[OK]##
{1}
##LOC[OK]##
##LOC[Cancel]##
{1}
##LOC[OK]##
##LOC[Cancel]##
5/2/2024 9:25:11 PM